Top 5 Resource Management Tools and Their Benefits

Without the proper tools, resource management is challenging to master. No matter how well you plan your tasks and projects, if you lack complete resource visibility, it will be impossible for you to match supply and demand and fulfill your commitments.

Spreadsheets have caught the attention of project managers to gain a better understanding of resources. Whatever approach they adopt, a color-coded spreadsheet quickly becomes a nightmare. It takes much time, is challenging to manage, and is prone to mistakes, not to mention that it doesn't provide straightforward answers to issues like: How is everyone's workload today? Who can take on more work? When is the best time to bring on new employees?

If you're looking for those answers and want to get started with resource management correctly, you've come to the perfect place. We've compiled a list of the top 5 resource management tools, each with its own unique twist, to help you stay sharp even when managing a large resource pool. 

What Benefits Does the Resource Planning Tool Provide?

Whatever software you choose, its use in your workflow should begin to provide you with some tangible benefits along the road. The following are some of the benefits of using a resource planning software:

1. Resource booking and scheduling.

2. Scheduling project.

3. Better management control.

4. Forecast capacity.

5. Resolve resource conflicts.

6. Know when to hire new employees.

7. Create a realistic schedule.

Top 5 Resource Management Tools and Their Benefits

The following tools are outstanding from the perspective of managing resources and workload and can significantly improve how well a project can run. Let's explore.

1. eResource Scheduler- Resource globally, Schedule locally.

A comprehensive and user-friendly project resource management and scheduling solution that connects the planning and execution phases of a project is called eResource Scheduler (eRS). Ideal for businesses that manage staff scheduling, project planning, and other analytical duties within a single operational environment. Thanks to this multi-user employee planning, scheduling, and management software, your life is made considerably simpler in terms of project management, resource management, and team cooperation. 

If you need to schedule workers or specifically defined resources like meeting spaces, automobiles, etc., eRS can be readily configured. Offering thorough dashboards and other top-notch tracking capabilities, it helps to maximize utilization at all levels.

You can align the best team members to different project requirements by matching projects with the right employee, considering various factors like skill set, availability, experience, and more. By selecting the right filters, you can generate thorough project reports, gain insight into the previous process and project data, see estimates for team utilization, keep track of the spending, and make plans for projects that are already in the works.

Key Benefits of eRS:

• Highly configurable

• Powerful reports

• Graphical Snapshots

• Personalized support

• Effective resource mapping

• Real-time resource visibility

Pricing: Starting from $4 per user. 

Free Trial: 14 days.

2. Resource Guru- Master your Team’s Time. 

Yes, they have a true guru on staff. One who can assist project managers and others with online project scheduling. Vacations, absences, use, important notifications, and calendar syncing are just a few of the features that can be managed and reported on. There is no need to install any software; you can save all your resources in one easy-to-access location stored on the cloud.

Key Benefits of Resource Guru:

• Keep your entire team up to date from anywhere. There's even a mobile version available.

• Software that is quick and simple to use allows for more efficient planning and tracking of results. The software's appearance is simple and straightforward.

• A staff time-off tracker can help you keep track of all your human resources. Facilitating long-term planning. Non-human resources like equipment and meeting rooms can also be tracked.

• Tasks might be spread out over several weeks, split up, or duplicated among team members.

Pricing: Starts at $ 4.16 per person.

Free Trial: 30-day.

3. Runn- Resource planning and forecasting software

Runn is a modern resource management software that delivers comprehensive insights into all of your employees and allows you to plan resources intelligently. Each team member's earnings, capacity, and utilization rate can be drilled down to see the percentage of the allotted time and how much is billable or non-billable on a daily, weekly, or monthly basis. 

You can rapidly identify the right resources using Runn by filtering the planner to see only persons in a given role, team, or with a specific tag. The ability to see how many hours each worker has available on any given day, including time off and leave, makes resource planning much easier.

Key benefits of Runn:

• Scheduling projects quickly

• Finding the best resources

• No more resource clashes

• Real-time planning insights

• Plan unconfirmed resources

Pricing: Starts at $8 per user.

Free Trial: 14-day

4. Scoro- Business Management Software

The resource planner in the calendar view of the resource management platform Scoro. Planning the daily schedule and workload, which show everyone's capacity, is helpful. You can drag and drop jobs to your schedule according to how they will affect your work hours whenever you plan to allocate them. The Planner's filters make it simple for everyone to select whose schedule they want to view. 

With Scoro, you can also filter by projects, activity categories, due dates, and priority. In addition to the common characteristics, the tool aims to make the prioritization process simpler. You can start the Domino mode whenever there is a high-priority task. This will delay everything else on the timetable and prioritize work.

Key Benefits of Scoro:

• Time management

• Project management

• Sales & CRM

• Finances

• Reporting and Dashboards

Pricing: Starts at $26, minimum 5 users.

Free Trial: 14-day

5. Toggl Plan- Time Tracking Tool to Save Time and Money

Toggl Plan is an incredibly straightforward tool for teams to plan and manage their timelines. It is designed for small teams that prioritize autonomy over micromanagement. Their customer service team responds to consumer requests quite quickly. And every six weeks, new features are added.

Key Benefits of Toggl:

• Create a work schedule

• Get visibility into teams availability

• Find the best-fit candidate

• A team's timeline changes are immediately and automatically reflected elsewhere. 

Pricing: Starts at $9 per user

Free Trial: 30-day.

Finding a Resource Management Tool

Technology offers so many advantages. Additionally, these resources can significantly enhance your work. The software can assist in making planning more accessible, less stressful, and more productive by increasing your planning process.

Start using a resource management tool immediately to help your company align goals with realities.