Manual and Technical Ways to Convert Pst Files to Pdf Format.

PST File

Microsoft Outlook stores contacts, calendar events, email messages, and other data in PST (Personal Storage Table) files. The PST file allows users to store their emails and other data locally on their computers, which can be accessed even when they are not connected to the internet.

The PST file is created by Microsoft Outlook and is usually located on the user's computer or on a network server. It can be used to back up and archive email messages, as well as to transfer email data from one computer to another.

In addition to Microsoft Outlook, some other email clients also support the PST file format. However, the PST file format is proprietary to Microsoft, and other email clients may not be able to fully support it.

PDF File

PDF stands for Portable Document Format, and it is a file format used to present and exchange documents reliably, independent of software, hardware, or operating system. PDF files were created by Adobe Systems in 1993 as a way to share electronic documents in a way that would ensure their layout, fonts, and graphics would remain consistent regardless of the device or software used to view them.

Text, illustrations, and other content kinds can all be found in PDF files. They can be opened, viewed, and printed on any device or operating system using free software such as Adobe Acrobat Reader, which is available for most popular platforms such as Windows, macOS, iOS, and Android.

PDF files are commonly used for a wide range of purposes, such as sharing documents electronically, creating e-books, publishing reports, and distributing forms that can be filled out electronically. They are widely used in businesses, education, government, and other industries due to their flexibility, reliability, and security features.

Exporting PST files to PDF format is a common requirement for many users who need to preserve the integrity of the data while sharing it with others. There are two methods to export PST files to PDF format:

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Manual method to Convert PST file to PDF:-

The manual method involves using Microsoft Outlook to open the PST file and then printing the emails as PDF files. Follow the steps below to do this:

Open Microsoft Outlook and click on "File" menu.
Select "Open & Export" and click on "Open Outlook Data File".
Navigate to the location where your PST file is stored and select it.
Once the PST file is opened, select the emails that you want to export to PDF format.
Click on the "File" menu again, select "Print" and then choose "Microsoft Print to PDF" as the printer.
Choose the desired layout and settings, and click on "Print". Emails will be kept in PDF format.

Note: This method is suitable for exporting a small number of emails, and it may not be practical for exporting a large number of emails.

Professional Method to convert PST file to PDF file format:-

The professional method involves using a third-party software tool to convert PST files to PDF format. This tool is very fast to convert any size PST file to PDF or another different file format without any data hurdle. These tools are specifically designed to handle large volumes of data and can export emails, attachments, and other data from PST files to PDF format without losing any data. One such tool is the TrustVare PST Converter, which is user-friendly and efficient.

To utilize this tool, follow these steps:

Download and install the PST Converter software on your computer.
Open the software and click on "Add File" to add the PST file that you want to convert to PDF format.

Choose the desired export options, such as date range, folder hierarchy, and output format (single PDF or multiple PDFs).
After the filter PST file select the PDF format to save the PST file into PDF file format.

Choose the required location on the desktop to save the converted data.
Click on "Export" to start the conversion process.

Note: The professional method is suitable for exporting a large number of emails and attachments from PST files to PDF format. It is also more efficient and reliable than the manual method.

In Nutshell

Both the manual and professional methods for converting a PST file to a PDF file format have their own advantages and disadvantages.

The manual method is relatively simple and straightforward, and it does not require any additional software or tools. It is suitable for converting a small number of emails to PDF format, but it may not be practical for larger volumes of data. The manual method can also be time-consuming and may not produce the best-quality PDF files.

On the other hand, the professional method involves using third-party software tools that are specifically designed to convert PST files to PDF format. These tools are efficient, reliable, and can handle large volumes of data without losing any information. They can also produce high-quality PDF files with various customization options.

However, the professional method does require the user to purchase and install additional software, which may not be feasible for everyone. Also, not all software tools are created equal, and some may be more expensive or difficult to use than others.

In summary, the choice between manual and professional methods for converting PST files to PDF format will depend on the user's specific needs, the volume of data that needs to be converted, and their budget and technical expertise.