How to Remove Duplicate Items in Outlook - Complete Guide

MS Outlook is a great platform for managing your daily tasks, such as email, tasks, calendars, and contacts. However, we all know that Outlook data is very important for all large and small organizations. It is a normal thing that you might face some issues while working with technology. But sometimes it may affect our whole working; likewise, many users face problems with Outlook duplicate items due to which they face so many problems. In that case, they search for the best Outlook duplicate remover tool to overcome this issue before it’s too late. Otherwise, it can affect the working of Outlook and other data of your system.

Reasons behind duplicate emails in Outlook

Slow performance of the Internet or power failure.
Synchronization errors can also be a reason behind the duplicate items.
Sometimes incorrect Outlook settings can also lead the data duplicity.
Corrupted or damaged Outlook emails can be a cause of duplicity.
The Anti-virus tool affects the working of Outlook, due to which it starts the process from the beginning.

These are some common reasons why users face duplicity problems in their Outlook, and then they look for an Outlook duplicate remover to fix this issue. If you are also looking for the same here, we are going to provide all details about the methods to accomplish the duplicate data removal solutions.

Ways to remove duplicate items in Outlook email client

On the internet, there are two solutions available that you can opt for first is manual, and the second is the professional Outlook duplicate remover tool. We begin both methods’ processing with the manual methods. Here we elaborate on all manual techniques that users can look for the remove Duplicate data. So, keep reading this post carefully for a better understanding of the whole process.

How to deduplicate Outlook emails using manual methods?

Method 1: Check the Outlook Account settings

Step 1: Go to the File tab, Info, and then Account settings.

Step 2: Select the Email and search for the account that you configured in Outlook. If it appears multiple times, choose the email account and click on Remove to remove it.

Step 3: After successfully completing the earlier steps, click on Close.

Method 2: Use the Import/Export option to remove duplicate emails

Step 1: Go to the File, Open & Export, and then choose Import/Export.

Step 2: Pick the Import from another program of file option. Then, tap the Next button.

Step 3: Afterwards, select the Outlook data file (.pst) from the options and click Next.

Step 4: Browse the PST file location and select the Do not import duplicates option. After that, hit the Next button.

Step 5: Check the included folders and select the items that you want to import. Then, choose the Import items into the same folder option and click Finish.

Method 3: Use Clean Tool to fix the duplicate issue in Outlook

Step 1: Select the Clean Up tool in Outlook.

Step 2: Choose the Clean Up folders and subfolders option from the list.

Step 3: A clean-up folder will pop up. It will ask to proceed or cancel. Tap on the Clean Up folder.

Step 4: Choose the Setting option to provide the location of the deleted items folder manually.

Step 5: Then click on Browse to select the PST file.

Step 6: Pick deleted items and hit Ok.

Step 7: Tap on the Clean Up Folder option to remove duplicate Outlook emails.

Why are the manual methods an ineffective approach to removing duplicate emails?

They could not determine the exact number of duplicate items in the Outlook email client. These methods have more drawbacks than we mentioned below for Outlook duplicate items removed.

Helpful in small PST files that have only 100 emails.
Sometimes, the clean-up tool shows No messages were cleaned up notification.

Above, we discussed the reasons why professionals do not choose the manual method to proceed with these Outlook duplicate remover methods. For an effortless procedure, users can look for the best professional third-party tool. In the following paragraph, we discussed the best tool to accomplish this task.

Shoviv third-party tool to remove duplicate items

Shoviv Outlook Duplicate Remover Tool has a lot of features that allow all users to understand it easily. This tool has a simple working process all users can easily understand and take the help of this tool to remove duplicate items. It works without any limitations on PST file size as well as their count. This software perfectly removes duplicate Outlook emails, tasks, journals, calendars, etc. Let us discuss more features of this utility.

It has the capability of removing duplicate data from a single as well as multiple PST files concurrently.
Users also remove the duplicity from an Outlook folder using this Outlook duplicate remover software.
This software proficiently works for the ANSI and also Unicode PST file types.
It keeps the data secure while processing the Outlook duplicate removing task without harming or misplacing any item.
After completing the Outlook duplicate items, remove a task; it allows users to save data into a new PST file.
This software also provides an option to remove deleted items from the data.
It also offers a search option in this tool that users can use to find the desired PST files at a quick speed. Users can easily search for the needed items by including a specific field name.
Users can also export the report of the entire process for future reference at the end of the Outlook duplicate items remove process.

This software’s free trial version is also present on the official website of Shoviv, which users can download to check more about its features. Using this free trial version, users can process the first 50 items per folder without any difficulty. Now we are going to mention the step-by-step process of this Outlook duplicate remover tool to help users to understand its works easily. So, learn all the steps carefully to make this task effortless.

Steps to use Shoviv software for removing duplicity

Step1: First, install the Shoviv Outlook Duplicate Remover Tool.exe.

Step2: Open the software and go to Add to select the PST file.

Step3: After selecting the PST file, click Next.

Step4: Choose the target location and select the folders if you want to remove duplicity within the folders.

Step5: Users also can choose the Search duplicate item Across the folders to remove duplicity from the entire PST file.

Step6: Select the Remove deleted items option if needed and click on the Next option.

Step7: The Outlook duplicate items removal process will begin in the next wizard.

Step8: Click on the Export report to save a record of complete items duplicity remover task. At last, click on the Finish tab.

Final Words

In this post, we learned various ways to accomplish the Outlook duplicates removing task. After discussing all the methods, here we are concluding that the Shoviv Outlook Duplicate Remover Tool is the best option to perform this task. Users also try this software by downloading its free trial version. This trial version helps users to take an overview of this software’s working. So, try out this tool’s trial version before deciding about any method to perform this duplicity-removing task.