How to Migrate Lotus Notes to Office 365 Format?

Earlier in the '90s and 2000s, Lotus Notes was popular, and many companies usually worked with Lotus Notes, and because it is an old and renewed name in the market, it is not easy to replace Lotus Notes. However, with Microsoft product Office 365, it is getting easy for users to move from Lotus Notes because Office 365 provides a friendly environment and has advanced security because of its cloud-based service. Nevertheless, there are many reasons why users consider to migrate Lotus Notes to office 365. However, every user has their own reason for executing migration tasks, and their reasons can differ. To know the perfect way how to execute Lotus Notes migration, you are on the right page.

Reasons to migrate to Office 365-:

1.       Efficient in price-: The price of Office 365 is much more cost-efficient as compared to Lotus Notes. Therefore users migrate Lotus Notes to Office 365. 

2.       User-friendly Interface-: Lotus Notes is tough to learn as the environment is not user-friendly. However, Office 365 offers a user-friendly environment, so it's easy to synchronize with Microsoft Office 365.

3.       Convenient in working-: Office 365 is much more convenient because users can work from anywhere at any time with any device. Hence users consider migration from Lotus Notes to office 365.

4.       Updated-: users do not need to worry about the updates in Office 365 as it guarantees that it will automatically update the applications.

5.       Search feature-: in Lotus notes, the search feature is not up to mark. Whereas in Office 365, results come straight.

6.       No maintenance charges-: Office 365 is a cloud application; therefore, it does not have any maintenance charges. Nonetheless, it is universally accessible.

Discussing the methods to perform the task-:

Well, moving further. There are two ways to migrate Lotus Notes to Office 365; manual and professional. Both methods are different. They have their pros and cons. First, let's start with the manual method;

Manually a user can execute a Lotus Notes migration task with an IMAP connector. Follow the steps below-:

Step 1; Backup of NSF files.

Because the manual method is complicated and there are chances of errors, it's safe to have a data backup.

Step 2; create an individual mailbox for each NSF user.

Each user with an account on Lotus Notes should have an individual mailbox.

Step 3; Enable IMAP TCP/IP port

Follow the steps below to enable IMAP TCP/port.

·         Go to the Lotus Notes application and open the "Domino administrator."

·         Now go to the Configuration Tab.

·         Open the server documents now.

·         Click on Ports>Internet Port>Mail Tab.

·         Enable the "TCP/IP Port value status."

·         To save the changes, click the Save button and close the application.

Step 4; synchronize the IMAP connector.

In the end, use the IMAP connector to synchronize the Lotus Notes and Office 365 mailboxes.

Drawbacks of the Manual method-:

1.       The manual method is time-consuming and complicated.

2.       Users cannot migrate NSF files of more than 1 GB with the manual method.

3.       You must be an expert in the technical field to migrate Lotus Notes to Office 365 manually; otherwise, you can lose your data.

4.       There are high chances of human error.

5.       During the process, the active firewall and Proxy Server of Lotus Notes may block the Internet connection.

6.       You have to migrate calendar items manually because there is no such feature of auto migration.

Migrating Lotus Notes to Office 365 with professional method-:

The best way to migrate Lotus Notes to Office 365 is to opt for third -a party tool, and the best third-party tool is Shoviv Lotus Notes to Office 365 Migration Tool to execute the task smoothly.

Features of the Shoviv Tool-:

1.       The Interface of the software is very user-friendly; thus, even non-tech users can execute Lotus Notes migration easily.

2.       You can migrate large NSF files without any concern about the size.

3.       The software safely keeps the data as it does not alter the hierarchy of folders and maintains the originality of data. Therefore it is easy to migrate Lotus Notes to Office 365. 

4.       With a feature like an Email translation, users can change the email address according to the destination server's email addresses.

5.       If you do not want to start the whole process, you can use the Incremental export feature to help you resume the process from the last ending point and prevent your data from duplicating.

6.       To migrate items from one folder to another, use the Folder mapping option.

7.       Using the search option, users can search any particular file, saving time from extra scrolling.

8.       Besides Lotus Notes to office 365 migration, the software is capable of saving all items in EML and MSG format.

9.       Use the Filter option to exclude the undesired items and include the desired ones and can easily execute Lotus Notes migration.

10.   The software allows users to migrate NSF files to PST format and split the large PST files.

Steps to work with Shoviv Software-:

Follow the following steps to migrate Lotus Notes to Office 365 with Shoviv software;

STEP 1-: First, install and launch the software.

STEP 2-: click on the add "NSF file" from the Ribbon Bar.

STEP 3-: Two options are available to migrate Lotus Notes to Office 365

1.       Go to the Ribbon Baer and click on the "Office 365" option of the "export multiple PST file segment."

2.       Click right on the folder list, go with the "Office 365" option and click on the "multiple files" option.

STEP 4-: Wizard will be opened now, then check the "check/uncheck subfolders." After selecting the "select all" and "De Select All," options will appear. Use the option if required. Then click on Next.

STEP 5-: Select the Outlook profile of the Office 365 users from the Drop-down menu to export the Lotus Notes mailboxes.

STEP 6-: Now you will see a report showing all the NSF files. Select each NSF file and click on the "Map Mailbox button" to map it with Office 365 mailbox. By clicking on the "validate target" option. To cross-check the existence of Office 365 mailboxes.

STEP 7-: Now the Filter page will come out; check the "export selected item type." You can filter based on "Export Only Message Date," and the date category is provided to filter out the data. Options like Folder mapping and Email translation are also provided.

STEP 8-: After applying the filters, click on Next; now, the status of the whole process will be shown, and if you want, you can save the status for the future by clicking on the "Save Report Button." Now the whole process is completed. In the end, click on Finish.

Conclusion-:

In the end, after comparing and discussing the methods, it is clear which method is better and which is not. Hereafter knowing about the software's limitations and features, the summary concluded that Shoviv Lotus Notes to Office 365 Migration Tool is the best of the bunch. Users find it difficult to execute Lotus Notes migration because it is risky manually. Have you heard the saying that prevention is better than cure. Hence this is the place where you can take the phrase seriously. Therefore users can opt for the Shoviv tool to smoothly execute the migration from lotus Notes to Office 365.

There is one more reason why Shoviv software is the best choice to execute migration from Lotus Notes to Office 365, and the reason is; the software provides a free Demo version of the software so that users can learn how the software works. Nonetheless, if you have any queries about the software, you can contact the technical support team of the software, which is available 24*7 for you.