Multiple factors exist for moving the data from the Exchange environment into the Outlook account. Some of them could be the loss of connectivity with the server, malware attacks, and many more. No matter what situation leads you to export Exchange mailbox to PST, choosing the right path is essential. Moreover, there are various challenges that users might need to face while exporting their data.

So with the help of this technical blog, users will get a fair idea about the best approach to export Exchange data safely. However, before we go ahead and talk about the different export solutions, let’s look into probable reasons why users need to transfer the Exchange data into PST files.

What Scenarios make it important for users to export Exchange 2010 Mailbox into a PST file?

There is n number of reasons why many Exchange users look to export Exchange mailbox to PST file. A situation may arise when a user leaves their current organization and wants to save their data for the future. If any user wanted to access the Exchange data in an Outlook account, then exporting the data makes sense.

Moreover, it is recommended to always secure the Exchange data due to multiple threats, so moving all data into a portable file format like PST is a good option. There are several reasons to export Exchange 2010 mailbox to PST, and now we will be moving towards explaining them and afterward solutions to make it easier to export your Exchange data.

How do Safely Export the Exchange Data into an Outlook PST file?

In this article, we will concentrate only on two solutions: manual and professional software. We will first discuss the PowerShell command, a manual method to export the Exchange mailbox to PST. There are some prerequisites that you need to fulfill before you start exporting the data.

Some of them include granting export permission to the user who will execute the whole process. Remember to make the folder shareable on a network where the exported PST file will get saved. Meanwhile, you can create the mailbox export request in the Exchange Management Shell or in the EAC. Below is the step-by-step procedure; following them, you can create the Export request.

Use EMC to Create the Export Mailbox Request

Open the Exchange Management Center with the login credentials. Now from the top left side of the EMC, select Recipient. After that, select mailboxes>> more options>> Export to a PST.

Now from the Export to a PST file dialog box, select the anyone option from export only the mailboxes or the archive mailbox. After choosing the desired option, click the Next button.

On the subsequent page, enter the path of UNC and mention the file name for the resultant PST file. Click on Next once you are done with the process.

Now the last setting that you need to configure is to select the check box for sending the email to the mailbox after completing the export process. You can use the browse to add or remove the notification from the recipient. After fulfilling it, click on the Finish button.

Implement the Export Mailbox Request Using the Exchange Management Shell

Use this PowerShell command to create the new request for the mailbox export:

New-MailboxExportRequest -Mailbox "John David" -FilePath \\SERVER01\PSTFiles\JDavid.pst.

Name of the Source Mailbox: John David
Resultant PST file: SERVER01\PSTFiles\JDavid.pst
Priority Level: The priority is kept at Normal as we are not using any priority.

New-MailboxExportRequest -Name "Tom Nick Export" -Mailbox TNick -FilePath "\\SERVER01\PSTFiles\Tom Nick.pst” –IsArchive –IncludeFolders “#Inbox#” –Priority High.

Source Mailbox: Tom Nick
Priority Level: High
PST Location: SERVER01\PSTFiles\Tom Nick.pst
The method explained above is quite hard to follow for the non-technical user. Moreover, any steps left while exporting the Exchange mailboxes can also lead to process failure. Also, the manual method to export Exchange mailbox to PST is a complicated and lengthy procedure where the level of expertise required for conducting the export will be quite high. Therefore, you should approach for the easier way to export your data from the Exchange.

An effective and Better approach to export Exchange 2010 Mailbox to PST

Due to multiple challenges while exporting the Exchange data to the PST file format create, the need for reliable third-party software. Although several options are available, the Shoviv Exchange EDB Recovery tool is one of the most reliable tools. The software perfectly exports the complete data from the Exchange environment into a PST file.

It gives multiple user-centric functionalities, making the export process a bit easier. This utility export Exchange mailbox to PST in less time than all manual export options. Due to its intuitive GUI, the software's working is smoother, and even the non-technocrats can optimize each feature effectively. Let’s talk more about its core competencies:

This software export Exchange mailbox to PST without altering any of the properties of the EDB files data.
It also recovers the Exchange EDB files and allows saving into several file formats such as EML, MSG, vCard, etc.
The software has scanning features that help detect whether the added EDB files are corrupted.
Once all required EDB files are added to the tool, then under its preview pane, users can see all items, which help to ensure that only the required data goes for the export process.
Users can add multiple numbers of EDB files and Exchange mailboxes without limitation on their sizes.

One of its core options is incremental export, which helps resume the stopped export process while ensuring no data duplicity.

The software also provides its free evaluation version, which allows users to process the first 50 items from each folder.

Working on the Software to Export Exchange Mailboxes to PST

After installing the Shoviv Exchange EDB Recovery tool, open it on your system. Click on Add Source from the tools ribbon bar.

Select the Exchange Server Mailboxes option and provide the required credentials like Domain IP, User Name, and Password. Click on the next to continue.

You can add the Exchange mailboxes from the list of all mailboxes, and even you can choose the mailbox by adding the CSV file. Hit on the finish button once you are done with adding the desired mailbox.

The software will now display all the content of the Exchange mailbox. After that, click on the Outlook PST option from the ribbon bar.

Now, you will see the entire folder where you can select only the required folder and subfolder through the include/exclude folders and Check/uncheck subfolders options, respectively. Press the next button to go ahead.

You see a few options for the resultant PST file, like creating and exporting a new PST into the existing PST. If you want to export data into a new PST, then choose to create a new PST file; otherwise, select the second option. Also, the Split PST file option allows setting the size for a resultant PST. Users can also choose an incremental export option. After making changes as per your needs, click Next.

Now users will choose the Message Class filter and the Message Data filter. If you need to apply the first option, click on Add, select the message class from the list, and click Ok. Users can add the data from the particular date range using the second option. After that, click on the Advanced option to go ahead.

The default item threat count is 30, but you can change it as per your requirements. Using the folder mapping option, you can move the source folder data into a selective target folder. In addition, an email translation feature is also given. Click on the Ok button to start the export process.

The tool will start the procedure to export the Exchange mailbox to PST and display the live process log. Users can see details such as total item count, filtered items, and many more. After process completion, click on Finish.

Conclusion

We have provided you with information on how to export the Exchange mailbox to PST using the manual and the professional method. There are various challenges that users might face while exporting the data from the PowerShell commands. Due to the difficulty of the manual method, it is better to opt for the reliable Exchange EDB recovery tool explained in this write-up.

How to Export Exchange Mailbox to Pst