How Do I Save All My Office 365 Emails to an External Hard Drive?

Are you looking for an answer to your question, how can I save all my Office 365 emails on an external hard drive? If your search is relatable then your search is over here because you are on the right webpage. All your troubles with saving Office 365 emails to an external drive or desktop have been solved here.

Office 365 is the email client managed and offered by technology giant Microsoft. It is a combination of several highly productive applications that meet the daily professional needs of users. The offered e-mail client is embedded in several functions and services. Besides managing emails, you can also use features like contacts, tasks, journals, calendars, etc.

Reason To Save Emails From Office 365 To External Hard Drive

1. There is a threat to your email data in the cloud as widespread viruses and cyber attacks can harm your email account. If such an event occurs, you will lose all mailbox data immediately.

2. To access your email without having an internet connection. In Office 365 you need a stable network connection to always be able to access your mailbox.

3. It acts as a backup of your emails that you can access anytime on your PC or external hard drive. If for any reason you can't access your Office 365 account, you always have a backup at your expense.

How To Export All Data From Office 365 To External Drive?

If you are familiar with Outlook and have technical knowledge of Outlook. Then you can use Outlook's built-in features known as import/export features. To perform this process, you must have Outlook installed on your Windows computer and have an Office 365 account configured with it.

1. Open Outlook on your Windows machine and navigate to the File menu.

2. Tap on the Open & Export option and then tap on the Import & Export option.

3. The import and export tool will appear on your system, tap Export to a file.

4. After clicking the "Next" button, select Outlook Data File and click "Next" again.

5. Here, select the mailbox folder that you want to export to an external drive.

6. Finally, select the external drive to browse the destination and then click the "Finish" button.

Demerits Of Using Manual Approach

1. This manual approach requires you to invest a lot of time and a very complex process.

2. This solution requires technical know-how.

3. Any error will be lost in all mailbox data.

4. This solution requires an Outlook installation.

How To Save Office 365 Mailbox Data to External Hard Drive?

It is advisable to choose Office 365 Backup Tool, a mastered utility designed with advanced algorithms to protect our mailbox data. The amazing thing about this software is that you can export all mailbox data in just a few simple steps.

1. Download and run the backup tool on your Windows PC.

2. Enter your Office 365 email address and password to configure it.

3. Choose the mailbox folder or subfolder according to your choice.

4. Last, select the external drive in the destination path and click Save to get the result immediately.

Other Benefits Of Using Automated Software

1. It offers to save emails from Outlook 365 to disk using the same software.

2. You can select specific items with an email filter option to skip unnecessary emails.

3. It offers the possibility to export multiple account data in a single attempt.

4. This software preserves data integrity and the original data remains unchanged.

5. There is no need to install any additional application to perform the export process.

Final Verdict

Here we have explained the user question of how to save all my Office 365 emails on an external hard drive. Different users have unique priorities to export to the system. The manual method has also been mentioned to solve this query. However, if you want to be quick and direct, go for automated software.