How a Corporate Travel Consultant Can Help Save Money

Whether you have a large or small company, travel is a requirement for business expansion. In this scenario, the most convenient choice would be to hire a travel management consultant to manage your business trips.

A travel management company works with the latest technologies and can manage your business travel efficiently. They will provide you with a corporate travel consultant to support you with your business travel needs.

A specialized corporate travel consultant manages travel budgets, saves on expenses, and provides support. They usually handle all areas of travel, including expense reporting, risk management, and traveler safety. Often, they do so by planning and implementing company travel policies.

Let's look at how a corporate travel consultant supports your business to save money.

Corporate travel consultant strategies to save money

Global inventory of options

The best part about working with a travel management company is that you don't have to negotiate with travel vendors. You don't even need large volumes of travel requirements to get the best deals.

A corporate travel consultant will use their travel connections to get you the most affordable flight and accommodation rates. Before you sign up, ensure they have a large global inventory of options to help you cut costs.

An expert travel consultant will take advantage of their connections with the supply chain. They will leverage benefits such as complimentary services and discounts, help waive late check-in or check-out fee, zero cancellation fees, etc. While these expenses may seem insignificant at first glance, they can quickly add up with time.

Review past travel expenses

There are now substantially fewer worries regarding limitations, staff travel readiness, and in-person activities. Concerns about rising travel costs have grown from 2021 to 2022, suggesting it may be an ongoing concern. According to a Deloitte report, organizations anticipate that travel expenditures will rise more quickly. 71% of those who plan on working primarily from an office predict that by the end of 2023, their travel spending will return to levels before the pandemic.

The best place to start analyzing is for the company to look at its history of travel spend. A professional travel consultant will analyze the areas of your corporate expenses. They will review historical records of bookings, risk management, seminars, residential conferences, events, etc.

This is how you learn of gap areas and where your company has been overspending.

Risk management

A travel consultant will advise you on travel insurance. It's always best to protect for a rainy day in case a traveler gets sick or has an accident.

Other situations can occur, like a political crisis, disaster, epidemic, or other crisis. That is when a corporate travel consultant can help the business save time, resources, and money.

Corporate travel consultant knows how to fulfill their duty of care for their business travelers. They will ensure you have the reliable services of screened travel partners with airlines, ground transport, shuttle, or hotel accommodations. They will send alerts whenever you have a travel threat at your destination. If you need help in international travel, they will use the help of their travel management company contacts to communicate with regional consulates.

An expert corporate travel consultant can mitigate a crisis with their active network, expertise, and action plan.

Learning trade secrets

You can reduce travel expenses with expert information, such as the best time to book a flight. A corporate travel consultant will only recommend short-time business travel. They know that it may risk travel safety and may lead to increased expenses.

Business travelers pay more for flights bought the day before departure. In contrast, businesses can save more by making advance bookings.

A corporate travel consultant will advise you that, rather than booking a low-cost hotel far from the city hub, it is better to book a conveniently located and affordable hotel with perks like free parking.

Meeting policy compliance

A corporate travel consultant can help you create and implement a tight travel policy. They are also responsible for helping your team make travel choices that meet with policy compliance.

They support your finance department with expense management and reporting. Their reports help tally the travel budgets. While creating a flexible policy, they consider time frames, rules, and international laws.

A good travel management company and its network of consultants know that travelers need their help in all situations. The idea isn’t to restrict employees to a rigid set of rules. Instead, travel policies should get you ready for the unexpected.

Enhances productivity and profitability

The pandemic has slowed everything down. Business travelers must now deal with fatigue and lower efficiency brought on by stress at home and work, sickness, and exhaustion.

Good corporate travel consultants place a high priority on their customer's physical and mental health. They consider the travel plan and its difficulties and then provide practical solutions. They try to eliminate short-flight connections, set up lounge access, etc.

In this way, they take care of your employee travel to make them feel comfortable. This enhances performance and company profitability.

Value of time

Travel arrangements have become more challenging in the year 2023. Most businesses are rebounding and have to work with time frames and a reduced workforce.

Choosing the ideal solution for a business trip takes time. A study by Google before 2020 revealed that users had to browse multiple websites to purchase a flight ticket. A travel management consultant can assist in generating tangible time savings. Thus your team can take the time to work on other priorities.

Payment alternatives

Your company can leave the added cash flow right now. Your corporate travel consultant will advise your company to support travelers with a company card or a credit account. In this way, you find a simple method of saving money. The finance department will get a single, consolidated invoice instead of the company receiving many receipts, invoices, and costs.

Save Money With The Right Corporate Travel Consultant

These days, many businesses have a business travel policy outlining where to book, how much to spend, and what is acceptable. Employers often provide an online platform with authorized vendors, travel locations, and pricing limitations. It becomes simple for the traveler to search and book.

If you hire a corporate travel consultant like ITILITE who offers online advice and 24/7 support, your company can make substantial savings and manage difficulties related to business travel. Furthermore, your traveler can be more productive by using a booking tool that offers lower transaction fees. As a result, your company can reduce work stress and increase efficiency for success.