MS Outlook email client stores data like emails, contacts, events, and other items in PST file format. As the PST file continues storing the data of Outlook, at some point, the PST file size becomes too large. Due to this, there are various situations users may face because of large-sized PST files. Oversized PST file has a high chance of corruption, and it also affects the mailboxes of Outlook. Sometimes, it doesn’t store new items from the Outlook email client. Large-sized PST files also arise more problems with Outlook, so it would be better to learn how to split PST file by year-wise criteria. So, keep reading this blog to know everything about this task and understand the ways to accomplish this task.
What are the methods to split the MS Outlook data file?
To process this splitting task, users can choose the manual or professional methods. There are various manual methods that users can use to perform this task. If you move with the professional method, you need to take help from the best PST Splitter tool. First, we will discuss on the manual methods and their steps to complete this splitting process.
Manual methods for splitting the Outlook PST file
Method 1: Split PST file by year using Outlook Archive
Step1: Launch and open the MS Outlook program.
Step2: Go to the File menu and then hit the Info option.
Step3: Select the Cleanup Tools and choose Archive.
Step4: Check the Archive this folder and all subfolders and choose your Outlook profile.
Step5: In the Archive items older than option, set the year date and tick the Include items with the Do not AutoArchive option.
Step6: Choose a location to store the file and click on the Ok button.
Method 2: Use the Import/Export method for splitting large-sized PST file
Step1: Go to the File tab after opening MS Outlook.
Step2: Now, move to the Account settings and click the Add option.
Step3: Provide the File name and choose the type as Outlook data file (.pst). After that, press Ok.
Step4: It creates a new PST file, which you can easily view under the Data files.
Step5: Again, go to the File menu and choose the Open & Export option.
Step6: Now, navigate to Import/Export and select Export to a different program or file option. Then, tap the Next button.
Step7: Choose the Outlook data file (.pst) option and hit the Next button.
Step8: Select the folder that you want to proceed with and tick the include subfolders option.
Step 9: Tap on the Browse button and choose the location where you want to save the file.
Step 10: Click the Do not export duplicates items option and press the Finish button.
Method 3: Reducing the size of the large-sized PST file by moving it to a folder
Step1: Open the Outlook email client and move to the File tab.
Step2: Afterwards, choose the Account Settings option.
Step3: Tap on the Data files option and click Add to create a new Outlook PST file.
Step4: Navigate to the Home page and open the default PST file.
Step5: Choose the items that you want to move to a new PST file that you created earlier.
Step6: Now, hit the Move button and choose the Copy to Folder option.
Step7: Select the PST file from the copy the selected items to the folder option and press Ok.
Users can move with the above-discussed manual methods to split PST file by year-wise. However, as you can see, the procedure of these manual methods is not easy. These manual methods also have more limitations that may affect the process while using these methods. Check out the below-mentioned drawbacks of these methods.
Drawbacks of Manual methods for splitting Outlook PST files
The manual methods procedure is confusing if you are a new user and do not have any idea about this task. Apart from this, it has more limitations that we are sharing below so that users will be aware of manual method difficulties.
The manual methods take a longer time to proceed with this splitting process.
Consistently high risk of data loss.
These methods require technical knowledge to go with the splitting process.
No guarantee of maintaining the data integrity.
If you want to eliminate these limitations, then you can look for a professional third-party tool to Outlook split PST file by year. In the next paragraph, we are going to introduce a perfect solution for this task so that everyone can easily understand and complete this splitting process.
A professional third-party tool to split PST file by year-wise
To complete the process of splitting PST files in a simple way, users can look for the Shoviv professional software. Shoviv PST Splitter Software perfectly splits large-sized PST file into smaller ones. This PST Splitter tool doesn’t affect any of the data while performing the splitting process. Moreover, the data integrity and hierarchy of the folder remains the same even after splitting PST file into multiple ones. This tool allows users to split PST file by year without any difficulty.
Users can easily select the PST file of any size as it has no size restrictions.
This software creates a new PST file after completing the splitting process.
It works perfectly to split the Unicode PST file and also for the ANSI PST files.
Along with the split PST file by year, users can even split the Outlook data file using date, size and folder-wise criteria.
Moreover, this tool supports all editions of the Windows operating system as well as the Outlook email client.
This software also has a simple user interface; anyone can perform split PST file by year in an easy way.
Shoviv also provides a free trial version of this software so that users can explore more about its functionality before purchasing it. In the following section, we are going to share the working of the Shoviv professional tool to complete this process.
Steps to split the Outlook PST file using Shoviv third-party tool
Step1: Download the Shoviv PST Splitter Software.exe.
Step2: Open the software after installing it in your system.
Step3: Tap the Browse button to select the PST file to split.
Step4: After that, click on the Next button to move forward with the splitting process.
Step5: Check the subfolders from the subfolders list that you want to include.
Choose the By Year option to split PST file by year-wise.
Thereafter, press on the Next button.
Step6: The splitting process of the PST file will run in this window.
Step7: Click on the Ok button after completing the splitting task.
Step8: Tap on the Export report to keep a record of the entire process. At last, hit the Finish button.
Wind Up
As we have explained the procedure to split PST file by year using the manual and professional methods, we conclude that the Shoviv professional tool is the best way for users. However, the manual methods are a bit complicated to use, and only technical experts can handle the whole process. So, we are here to suggest users go with the Shoviv third-party solution to accomplish this task in an effortless manner. This software is also easy to use for all users; no need for technical skills to work with this professional software.